Receiver’s Name, Job Title
Receiver’s Department Name (if relevant)
City, State, Zip
Dear Mr./Ms./Dr./Vice President Smith:
Begin the first paragraph with a phrase such as "Enclosed please find the report . . . . " Paragraphs should be short. Save discussion for the report.
The second (and last) paragraph of the transmittal letter expresses appreciation ("Thank you for the opportunity to . . . ") and offers to be available to answer questions, to meet, and so on.
Sincerely yours, (standard complimentary closing in non-military sector)
(space for signature; you can use a script font that mimics handwriting)
- The current day’s date (the day you send the letter) should be above the recipient’s name. If letterhead is used, the date appears directly below the letterhead. and before the recipient's name.
- Address your letter to a specific person or persons. Next, make sure that your greeting is on its own separate line before the body of the letter and uses a colon rather than a comma.
- Keep paragraphs short. There is no need for discussion.