Skip Navigation
Skip to Menu Toggle Button
UMGC Policy X-1.14

Media Protection

Policy CategoryPolicy OwnerVersion Effective DateReview CyclePolicy Contact
X. Information Governance, Security & TechnologyChief Transformation OfficerMarch 28, 2023Every 2
  1. Purpose

    The purpose of this policy is to establish information security standards for the Media Protection processes relevant to University of Maryland Global Campus (“UMGC” or “University”) Information Technology Resources.

  2. Scope and Applicability

    This policy applies to all University Information Systems and Information Technology Resources. All Users are responsible for adhering to this policy.
  3. Definitions

    Defined terms are capitalized throughout this Policy and can be found in the Information Governance Glossary.

  4. Media Protection

    All Users of University Information Systems should comply with the University's Media Protection Policy to ensure that the information security requirements for device and media protection are maintained during the storage, transport, and disposal of Information Technology Resources.

    1. University Information Systems must be sanitized or Information System Media containing Federal Contract Information (FCI) or Controlled Unclassified Information (CUI) must be destroyed before disposal or release for reuse. The University must use methods that are in accordance with the NIST SP 800-88 Rev. 1 Guidelines for Media Sanitization. This requirement applies to the permanent disposal or reuse of all storage media and equipment containing storage media regardless of the identity of the recipient commensurate with the risk associated with the data stored on that Media. It also applies to equipment sent for maintenance or repair.
    2. The procedures performed to sanitize electronic media must be documented and data destruction records retained whether performed in-house or by a University Contractor.
    3. All Users of University Information Systems must protect (i.e., physically control and securely store) Information System Media containing Controlled Unclassified Information (CUI), both paper and digital.
    4. Access to CUI on Information System Media must be limited to Authorized Users.
    5. Media must be identified with necessary CUI markings and distribution limitations.
    6. The use of non-UMGC managed Removable Media must be prohibited when such devices have no identifiable owner.
    7. All users of University Information Systems must control access to Media containing CUI and maintain accountability for media during transport outside of controlled areas.
    8. All Users of University Information Systems must implement cryptographic mechanisms to protect the confidentiality of CUI stored on Digital Media during transport unless otherwise protected by alternative physical safeguards.
  5. Exceptions

    Exceptions to this policy should be submitted to the Sr. Director, Information Security for review and approval. If an exception is requested a compensating control or safeguard should be documented and approved.

  6. Enforcement
    1. Any Employee, Contractor, or third-party performing duties on behalf of the University with knowledge of an alleged violation of this Policy shall notify the Sr. Director, Information Security as soon as practicable.
    2. Any Employee, Contractor, or other third-party performing duties on behalf of the University who violates this Policy may be denied access to Information Resources and may be subject to disciplinary action, up to and including termination of employment or contract or pursuit of legal action.
  7. Standards Referenced
    1. USM IT Security Standards, v.5, dated July 2022
    2. NIST SP 800-171r2 “Protecting Controlled Unclassified Information in Nonfederal Systems and Organizations”, dated February 2020
    3. Cybersecurity Maturity Model Certification (CMMC), v.2.0, dated December 2021
  8. Related Policies
    1. UMGC Policy X-1.02 Data Classification
    2. UMGC Policy X-1.04 Information Security
    3. UMGC Policy X-1.05 Information Security Awareness and Training
    4. UMGC Policy X-1.19A Account Management (UMGC Learner Community)
    5. UMGC Policy X-1.19B Account Management (UMGC Workforce)
  9. Effective Date: This policy is effective as of the Version Effective Date set forth above.