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Policy VIII-1.11

Requisition Approval Authority

Policy CategoryPolicy OwnerVersion Effective DateReview CyclePolicy Contact
VIII. Fiscal and Business AffairsSVP, Chief Operating OfficerMay 20, 2024Every 3 yearsAVP, UMGC Controller
  1. Purpose and Applicability

    This Policy outlines and applies to the applicable approval levels for all purchasing requisitions, or requests for approval to make a purchase using UMGC funds. This Policy does not authorize an employee who submits a purchase requisition to sign procurement contracts, purchase orders, human resources/employment contracts and associated agreements or third party agreements. Signature Authority is covered by UMGC Policy on Signature Authority.

  2. Policy Statements

    Purchase Requisitions that are used to purchase goods and/or services require the following:

    1.  The UMGC Workday requisition form, or similar paper requisition form, documents the request and approval amount of a requisition entered by an approved UMGC Requisitioner.
    2. UMGC Purchase Requisition Approval
      1. The requisition form must be approved by an authorized individual as follows:
        1. Under $25,000 (Level 1) – Approval by the appropriate Director, or higher is required.
        2. Between $25,000.01 and $100,000 (Level 2) – Approval by the appropriate Associate Vice President/Dean or higher is required.
        3. Between $100,000.01 and $500,000 (Level 3) – Approval by the Senior Vice President or higher.
        4. Over $500,000 – Approval by the Chief Financial Officer.

*formerly Policy 367.00 Requisition Approval Authority