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UMGC Policy VIII-3.01 UMGC Policy on Signature Authority

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Policy CategoryPolicy OwnerVersion Effective DateReview CycleLast ReviewedPolicy Contact
VIII. Fiscal and Business AffairsSVP, General Counsel, and Chief People OfficerJune 20, 2025AnnuallyJune 20, 2025Office of Legal Affairs
  1. Applicability
    This Policy applies to all contracts, procurements, and other agreements, which may or will result in a contractual relationship between University of Maryland Global Campus (“UMGC” or “University”) and another party. If the employee is unsure whether the contract or agreement applies to the Policy, the employee should contact the Office of Legal Affairs before entering into discussions.
  2. Definitions
    1. Business Owner(s): The employee position(s) at the University that may initiate consideration of an agreement for a particular type of agreement, as reflected in as reflected Appendix A.
    2. Approver(s): The employee position(s) at the University that has the authority to determine whether to move forward with negotiation of an agreement and provide final approval of the terms of the agreement for a particular type of agreement, as reflected in Appendix A.
    3. Reviewer(s): The department(s) at the University that is responsible for reviewing the terms of the agreement, negotiating the terms with the other party and receiving approval from the Approver(s) of the terms of the agreement for a particular type of agreement, as reflected in Appendix A.
    4. Signatory: The employee position(s) at the University that has the authority to sign an agreement for a particular type of agreement, as reflected Appendix A.
    5. Custodian: The department(s) at the University that is responsible for storing and maintaining the fully executed version of the agreement for a particular type of agreement, as reflected in Appendix A.
  3. Approval/Signature Authority
    1. The President has the authority to enter into contracts and cooperative agreements pursuant to Md. Ed. Code. Ann § 12-109 (d)(9).
    2. The President has delegated that authority in accordance with Appendix A.  The President has ultimate authority to revoke any delegation made under this Policy for any reason.
    3. Appendix A will be reviewed and revised annually and shall be maintained in the Office of Legal Affairs.
    4. Contract review and maintenance will be conducted in accordance with the applicable Contract Review and Maintenance Procedures.
    5. An employee shall not sign any contract or other agreement without explicit Signature Authority under this Policy.
    6. Delegation of Authority
      1. A Business Owner, Approver, or Signatory may delegate authority to take action under this Policy to any individual at the assistant vice president level or higher without a delegation approval by the President.  The delegate is subject to the same limitations and responsibilities as the original Business Owner, Approver, or Signatory, ensuring compliance with all applicable University policies and procedures. 
      2. To delegate authority, including temporarily delegating authority while on leave, the Business Owner, Approver, or Signatory must notify the Office of Legal Affairs. The Office of Legal Affairs shall maintain any delegations of authority in its storage system.
      3. The delegator retains the right to revoke a delegation of authority at any time.  The revocation must be documented and communicated to the applicable Business Owner, Approver, or Signatory and the Office of Legal Affairs.
  4. Related Policies, Procedures, and Resources
    1. Appendix A
    2. Contract Review and Maintenance Procedures

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