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UMGC Policy VIII-3.01 Signature Authority

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Policy CategoryPolicy OwnerVersion Effective DateReview CycleLast ReviewedPolicy Contact
VIII. Fiscal and Business Affairs  Policy Owner
SVP, General Counsel, Chief People Officer
 Version Effective Date
December 18, 2024
 Review Cycle
Annually
 Last Reviewed
December 18, 2024
 Policy Contact
Office of Legal Affairs
  1. Applicability
    This Policy applies to all contracts, procurements, and other agreements, which may or will result in a contractual relationship between University of Maryland Global Campus (“UMGC” or “University”) and another party. If the employee is unsure whether the contract or agreement applies to the Policy, the employee should contact the Office of Legal Affairs before entering into discussions.
  2. Definitions
    1. Business Owner(s): The employee position(s) at the University that may initiate consideration of an agreement for a particular type of agreement, as reflected in as reflected Appendix A.
    2. Approver(s): The employee position(s) at the University that has the authority to determine whether to move forward with negotiation of an agreement and provide final approval of the terms of the agreement for a particular type of agreement, as reflected in Appendix A.
    3. Reviewer(s): The department(s) at the University that is responsible for reviewing the terms of the agreement, negotiating the terms with the other party and receiving approval from the Approver(s) of the terms of the agreement for a particular type of agreement, as reflected in Appendix A.
    4. Signatory: The employee position(s) at the University that has the authority to sign an agreement for a particular type of agreement, as reflected Appendix A.
    5. Custodian: The department(s) at the University that is responsible for storing and maintaining the fully executed version of the agreement for a particular type of agreement, as reflected in Appendix A.
  3. Approval/Signature Authority
    1. The President has the authority to enter into contracts and cooperative agreements pursuant to Md. Ed. Code. Ann § 12-109 (d)(9).
    2. The President has delegated that authority in accordance with Appendix A.
    3. Appendix A will be reviewed and revised annually and shall be maintained in the Office of Legal Affairs.
    4. Contract review and maintenance will be conducted in accordance with the applicable Contract Review and Maintenance Procedures.
    5. An employee shall not sign any contract or other agreement without explicit Signature Authority under this Policy.
    6. Delegation of Authority
      1. A Business Owner, Approver, or Signatory may only delegate the authority to take action when the individual will be out of the office on leave, without a delegation by the President.
      2. To temporarily delegate authority while on leave, the Business Owner, Approver, or Signatory must notify the Office of Legal Affairs. The Office of Legal Affairs shall maintain any delegations of authority in its storage system.
      3. To delegate authority on a permanent basis, the Business Owner, Approver or Signatory must request an amendment to this Policy from the President.
  4. Related Policies, Procedures, and Resources
    1. Appendix A
    2. Contract Review and Maintenance Procedures