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Policy 158.00

Academic Standing Status for Undergraduate Students

Owner: Senior Vice President and Chief Academic Officer

  1. Purpose

    1. The purpose of this policy is to define the academic levels of progress requirements for undergraduate students.

  2. Scope

    1. This policy applies to all UMGC undergraduate students.

    2. In addition to meeting the academic levels of progress outlined in this Policy, undergraduate financial aid recipients are required to meet the satisfactory academic progress standards outlined in UMGC Policy 220.30 – Financial Aid Satisfactory Academic Progress Standard – Undergraduate Students.

    3. For the admission status descriptions of undergraduate students, see UMGC Policy 210.00 – Undergraduate Admissions Policy.

  3. Policy

    1. Introduction

      1. At the end of every term, each undergraduate student's cumulative grade-point average (GPA) is computed on the basis of all graded UMGC courses to determine the level of academic progress. There are four levels of academic progress: (I) satisfactory, (II) warning, (III) probation, and (IV) dismissal.

      2. Based on the academic level of progress, Academic Operations will notify undergraduate students who are placed on academic warning or probation via e-mail. Students who are academically dismissed will receive notification via regular US Mail. In both cases, Academic Advising will be notified at the same time in order to assist and advise students.

    2. Levels of Academic Progress

      1. Satisfactory

        1. Satisfactory academic progress is a cumulative GPA of 2.0 or higher.

      2. Warning

        1. A student whose cumulative GPA is less than 2.0 will be placed on academic warning. The student will remain on academic warning as long as the cumulative GPA is less than 2.0 and the semester GPA is 2.0 or better.

      3. Probation

        1. A student on academic warning whose semester GPA is less than 2.0 will be put on probation.

        2. A student on probation whose semester GPA is 2.0 or better, but whose cumulative GPA is less than 2.0, will return to academic warning.

        3. A student on probation is limited to a maximum enrollment of 7 semester hours per semester or to a maximum of 4 semester hours per session.

      4. Dismissal

        1. A student on probation whose semester GPA is less than 2.0 will be dismissed.

        2. Regardless of cumulative GPA, a student who has maintained an average of at least 2.0 during a particular semester or trimester will not be dismissed at the end of that period.

    3. Reinstatement

      1. Students who are academically dismissed are not eligible to register again for UMGC courses until after they are reinstated.

      2. Students seeking reinstatement may not return until their request for reinstatement is approved. When and if it is approved, the student may register for courses.

      3. Students are limited to two reinstatement requests within two academic years.

      4. Requests from UMGC stateside undergraduate students should be addressed to the Reinstatement Committee and emailed to Students will be required to show that they have made changes in their academic skills and strategies that are more likely to result in academic success should they be approved for Reinstatement. During the reinstatement process, the student will be contacted by an academic advisor. Requests from UMGC-Europe and UMGC-Asia students should be addressed to the respective Offices of Student Services.

      5. After all the required steps are completed, the student will receive a written response. The decision of the Reinstatement Review Committee is final and not appealable.

      6. Reinstated students will be immediately placed on academic warning. Additionally, other conditions may be placed on students who have been approved for reinstatement including, but not limited to, enrollment in an appropriate course, coaching, or tutoring.

Original Policy Approval Date10/17/2012
Substantive Revision Dates10/15/15, 8/18/21
Technical Amendment Dates4/17/2020