Subject: University of Maryland Global Campus E-mail Guidelines
All information created, received or contained in University Computing Resources is available to the public unless an exception to the Maryland Public Information Act applies. Even if there is an exception to the Maryland Public Information Act, e-mail communications (sent and/or received by a UMGC e-mail account) may be disclosed in a court proceeding. Keep in mind that any e-mails you send or receive become a permanent record even if you delete the e-mail from your account.
Accordingly, you should have no expectation of privacy when sending e-mails using a UMGC e-mail address, or to or from a UMGC computer.
Since your e-mails are not private, please follow these guidelines:
When to Use E-Mail
E-mail is a tool and not the only communication vehicle at your disposal. When you need to communicate with someone, instead of quickly sending an e-mail, think about what may be the best way to interact with that person. Increasingly, individuals are using e-mail as the primary form of communication when it may be more appropriate to meet in-person or have a telephone interaction. If your unit has specific communication standards, these will be communicated directly to you and will guide you in determining the preferred method of communication you should use.
In addition, e-mails are often misinterpreted or taken out of context. It may be helpful to have a conversation with a colleague rather than wait for a return e-mail on important university business as the telephone allows for a live, synchronous interaction. For example, an in-person meeting is better when you are in the fact-finding stage of a project or need immediate feedback.
Tips When Using E-Mail
When you have determined that e-mail is the most appropriate way for you to communicate, follow these tips:
Use e-mail in accordance with UMGC Policy 270.0 - Policy on Computer Use. Failure to adhere to these Guidelines subjects you to the enforcement as outlined in the Policy, which is available online at Policy 270.00.
|Current Policy||Prior Policy|