Skip Navigation
Skip to Menu Toggle Button
Policy VIII-1.12

Delegations in Workday

Policy CategoryPolicy OwnerVersion Effective DateReview CyclePolicy Contact
VIII. Fiscal and Business AffairsSVP, Chief Operating OfficerMay 20, 2024Every 3 yearsAVP, UMGC Controller
  1. Purpose

    Workday, UMGC's solution for human resources and financial management, allows users to delegate tasks to others. This Policy explains which Workday business process items, such as "tasks" and other “inbox items,” may be delegated and to whom.

  2. Policy Statements
    1. An approved user ("Employee") may delegate certain Workday business process items to another Employee as permitted in this Policy.
    2. The Employee's manager, or a higher-level supervisor in their organizational hierarchy, must review and approve delegation requests.
    3. A Security Administrator may create, review, cancel or modify a delegation as necessary to comply with policy.
    4. An Employee may delegate the "creation of tasks" to an Employee at any level within the organization.
    5. The approval of "inbox items," such as leave approval, expense reports, and spend authorizations, may only be delegated as follows:
      1. The delegation must be made on a temporary basis and have an end date.
      2. The delegate, and the alternate delegate, must be in a position equal to or higher than the delegator. The President and Senior Executive Team may delegate tasks to each other.
      3. A Cabinet Member may delegate the approval of spend authorizations or expense reports to a direct report at the Associate Vice President level or higher while on approved leave.

*formerly Policy 375.00 Delegations in Workday