Procedures P-VII-7.25-GC

Procedures for UMGC Policy on Time Off for Service as Election Judge for Nonexempt and Exempt Staff Employees

  1. Procedures

    1. To receive Administrative Time Off to serve as an Election Judge, the employee must serve as an Election Judge during hours that the employee was otherwise scheduled to work for UMGC.

    2. The employee must notify her/his immediate supervisor, no less than thirty (30) calendar days prior to the election date of the employee's intention to work as an Election Judge to accommodate any scheduling changes.

    3. The employee must provide her/his immediate supervisor with documentation from the Election Board, confirming the date and hours in service as an Election Judge, within the pay period in which the employee served or the next business day.

    4. Elections under these procedures include all general, primary and special elections.

  2. Documentation Requirements

    An employee who is appointed to serve as an Election Judge shall notify his/her immediate supervisor of the appointment without delay. Upon request, the employee shall provide documentation of service as an Election Judge. A copy of the documentation is necessary to approve Administrative Time Off.

  3. Record Keeping

    The employee's immediate should retain a copy of the documentation of service for four (4) years from the last date on which the employee served as an Election Judge for auditing purposes.

  4. Time Keeping

    An employee must record his/her time off to serve as an Election Judge in Workday as Administrative Time Off.