Policy VII-8.05-GC

UMGC Policy on Professional Conduct and Ethics

(Approved by USM BOR on April 21, 2017; UMGC President on July 1, 2017)

  1. Purpose and Applicability

    This policy establishes expectations for the conduct of all University of Maryland Global Campus (UMGC) Nonexempt, Exempt and Overseas Staff employees on Regular and Contingent Status. Nonexempt Staff employees who are included in the representation of the collective bargaining unit are subject to the Memorandum of Understanding (MOU) and applicable UMGC HR Policies; where there is a conflict between the two, the MOU will prevail.

  2. General Standards of Conduct

    1. Employees shall exhibit integrity and exemplary conduct and use honest efforts in the performance of their duties. Employees are expected to perform their work efficiently and are also expected to be mindful of their personal conduct in the military community and host nation communities, as applicable.

    2. Employees shall not knowingly make unauthorized commitments or promises of any kind purporting to bind UMGC.

    3. Employees shall act impartially and not give preferential treatment to any private organization or individual.

    4. Employees shall protect and conserve State resources by exercising care in the use of staff, property, and funds entrusted to them. University time, facilities, or property shall not be used for other than officially authorized activities.

    5. Employees shall satisfy in good faith their obligations as citizens, including all just financial obligations, including Federal, State, or local taxes that are imposed by law. Employees shall satisfy in good faith all personal financial obligations between any member of the U.S. military community and host country national, as applicable.

    6. Consistent with all applicable laws, all employees shall be treated with dignity and respect and shall not be discriminated against on the basis of race, ethnicity, color, religion, sex, national origin, age, disability, gender identity, or sexual orientation. Employees shall treat fellow staff and faculty employees, members of the military community and host country nationals with courtesy, respect and dignity at all times, as applicable. Employees shall be mindful of UMGC policy on discrimination and harassment against fellow employees and members of the U.S. military and host nation communities, as applicable.

    7. Employees shall conduct intra-agency and interagency relations predicated upon civility, collaboration, and cooperation. These same principles shall apply to interactions with officials and employees of the legislative and judicial branches.

    8. Employees shall not engage in outside employment or activities during their required hours of work, that may adversely affect their job performance, or which might reasonably be considered to conflict with their obligations to UMGC.

  3. Conflicts of Interest

    UMGC employees are subject to and shall comply with the State Ethics laws contained in the State Government Article in the Annotated Code of Maryland and other Maryland law addressing ethics and compliance, including but not limited to the following:

    1. Employees shall not hold financial interests that conflict with the conscientious performance of duty.

    2. Employees shall not, except as permitted by applicable law or regulation, solicit or accept any gift or other item of monetary value from any person or entity seeking official action from, doing business with, or conducting activities regulated by the employee's agency, or whose interests may be substantially affected by the performance or nonperformance of the employee's duties.

    3. Employees shall not engage in financial transactions using nonpublic Government information or allow the improper use of such information to further any private interest.

    4. Employees shall endeavor to avoid any actions creating the appearance that they are violating applicable law or the ethical standards in applicable regulations.

    5. Employees leaving State service shall be bound by the restrictions of the State Government Article of the Annotated Code of Maryland with respect to lobbying and other forms of representation.

  4. Political Activity

    Consistent with State Personnel and Pensions Article of the Annotated Code of Maryland:

    1. Employees have the right to participate freely in any political activity and express any political opinion.

    2. Employees may not be required to provide any political service or make a political contribution.

    3. Employees may not:

      1. Engage in political activity on the job during working hours;

      2. Use UMGC resources to advance the employee's political activities; or

      3. Advocate the overthrow of the Government by unconstitutional or violent means.

  5. Reporting Requirements

    1. Employees shall disclose waste, fraud, abuse, and corruption to appropriate authorities. To make such reports, employees may access the resources and procedures for confidential disclosure of misconduct set forth in the following UMGC policies and any applicable procedures:

      1. VII-2.30-GC: UMGC Policy on Employee and Applicant Disclosure of Misconduct

      2. USM BOR VIII-7.10: Policy on Reporting Suspected or Known Fiscal Irregularities

      3. USM BOR VIII-7.11: Policy on the Communication of Suspected Fraud, Unethical & Illegal Business Activities

    2. Employees are required to report to their Department Head as to any arrest of the employee and as to each legal proceeding in which an employee is involved, as a party or otherwise, if the arrest or legal proceeding affects, or reflects on, the employee's job fitness or performance.

    3. The CHRO shall immediately refer to UMGC's General Counsel, UMGC's Assistant Attorney General or the State Deputy Attorney General with supervisory responsibility for the Attorney General's Criminal Investigations Division, any instance of possible criminal or unethical conduct by any employee or contractor of this State, for such actions as the Office of the Attorney General deems appropriate.

Implementation Procedures

The UMGC President has designated the Chief Human Resources Officer (CHRO) to administer this policy; to develop procedures as necessary to implement this policy; to communicate this policy to the UMGC community; and to post the policy and any applicable procedures on the UMGC website.

Reference:

Governor's Executive Order 01.01.2007.01 Standards of Conduct for Executive Branch Employees

Replacement for:

  • USM BOR VII-8.05: Policy on Professional Conduct of Nonexempt and Exempt Staff Employees

  • UMGC OS 4.00: Policy on Staff Conduct