Policy 270.00

Acceptable Use Policy

Originator: Senior Vice President, Administration & Finance and Chief Financial Officer

  1. Purpose

    The University of Maryland University College (UMGC) provides University computing resources to support the administrative, educational and instructional activities at UMGC. The use of these resources is a privilege that is extended to members of the UMGC community for UMGC-related purposes, provided the users act responsibly, respectfully and in a manner that does not infringe upon the rights of others or violate law or this Policy.

  2. Applicability

    This Policy applies to all users of Computing Resources owned, managed or otherwise provided by UMGC. Individuals covered by this Policy include, but are not limited to, UMGC faculty, staff and students accessing UMGC's network services via UMGC's Computing Resources and/or facilities. Computing Resources include all UMGC owned, licensed, or managed hardware and software, email domains and related services and any use of UMGC's network via a physical or wireless connection, regardless of the ownership of the computer or device connected to the network.

  3. Acceptable Use

    Members of the UMGC community utilizing UMGC's Computing Resources must adhere to the following acceptable use restrictions:

    1. All users must comply with all federal, Maryland, and other applicable law; all applicable University rules and policies; and all applicable contracts and licenses. For example, users are not permitted to download movies or music from the Internet without proper authorization or transmit unlawful or harassing content utilizing University Computing Resources. Users who engage in electronic communications with persons in other states or countries or on other systems or networks may also be subject to the laws of those other states and countries and the rules and policies of those other systems and networks. Users are responsible for ascertaining, understanding, and complying with the laws, rules, policies, contracts, and licenses applicable to their particular uses.
    2. All users must safeguard Computing Resources provided by the University, including but not limited to, not sharing account access information such as logon credentials and other authentication factors. Faculty and staff may only share Computing Resources account access information if they have a business need for sharing account access information and have obtained authorization in writing from their Department supervisor(s) prior to sharing account access information.
    3. All users must respect the privacy of other users and their accounts, regardless of whether those accounts are securely protected. Ability to access other persons' accounts does not imply authorization to do so.
    4. All users must adhere to the finite capacity of those resources and limit use so as not to consume an unreasonable amount of those resources or to interfere unreasonably with the activity of other users. The University may require users to limit or refrain from specific uses.
    5. Faculty and staff must refrain from using Computing Resources for personal commercial purposes or financial or other gain. Limited personal use of University Computing Resources for other purposes is permitted when it does not interfere with the performance of the user's job or other University responsibilities and is in compliance with the law and this Policy. Further limits may be imposed upon personal use in accordance with normal supervisory procedures.
    6. All users must refrain from stating or implying that they speak on behalf of the University and from using University trademarks and logos without authorization to do so. Authorization to use University trademarks and logos may be granted only by the Senior Vice President for the University's Office of Communications.
    7. All users must refrain from viewing pornography and other types of inappropriate websites or content on UMGC issued computers and/or other computer resources at any time.
    8. Faculty and staff must refrain from unauthorized distribution or sharing of proprietary information outside of the university domain.
    9. All users must comply with UMGC Policy 270.10 – University of Maryland University College Email Guidelines, UMGC Mobile Device Guidelines, UMGC Policies 270.05 A and B—UMGC Google Services Guidelines, and UMGC Guidelines for Participation in Social Media.
    10. Confidential data (including, but not limited to PII, FERPA, and HIPAA) should not be shared with unauthorized persons.
  4. Security and Privacy
    1. Faculty and staff should have no expectation of privacy when utilizing UMGC's Computing Resources.
    2. Students should have no expectation of privacy when using UMGC's Computing Resources except as described in Policy 270.05B – Google Services Guidelines for Students.
    3. As part of its regular operations, UMGC may monitor the patterns and frequency of use of UMGC's Computing Resources by users. This monitoring may include, for example, the length and frequency of login sessions and communications.
    4. UMGC may monitor or inspect the content of communications containing sensitive university data (PII, FERPA, and HIPAA); it may also monitor UMGC's Computing Resources under the following circumstances:
      1. For quality assurance and performance management purposes for employees who have contact with UMGC's students, applicants, and prospective students.
      2. When UMGC reasonably suspects a violation of law or of university policies or practices, or suspects use of UMGC's Computing Resources that may harm UMGC or impede its operations, UMGC may monitor and inspect the content of an individual's use of UMGC's Computing Resources as well as monitor the patterns of use. Any such individual monitoring must be specifically authorized in advance by the President or designee, Provost, or the Chief Business Officer.
    5. The University, in its discretion, may disclose the results of any such general or individual monitoring, including the contents and records of individual communications. All information created, received or contained in UMGC's Computing Resources is generally available to the public unless an exception to the Maryland Public Information Act applies.
  5. Enforcement

    Users who violate this Policy may be denied access to UMGC's Computing Resources and may be subject to other penalties and disciplinary action, both within and outside of UMGC. Alleged violations by students will normally be handled in accordance with the University Code of Student Conduct. UMGC faculty or staff members who violate this Policy may be subject to disciplinary action up to and including termination of employment. The Office of Human Resources and the Office of Legal Affairs will be notified of any alleged violations. UMGC may take down and remove content that violates this policy, as well as confiscate or temporarily suspend or terminate use of Computing Resources when necessary.

  6. Related Policies
    1. UMGC Policy 151.00 – Code of Student Conduct
    2. UMGC Policy 270.10 – University of Maryland University College E-mail Guidelines
    3. UMGC Mobile Device Guidelines
    4. Policy 270.05A – UMGC Google Services Guidelines for Faculty and Staff
    5. Policy 270.05B – UMGC Google Services Guidelines for Students
    6. UMGC Guidelines for Participation in Social Media
  Current Policy Prior Policy
Policy Number 270.00 270.00
Date 7/8/19 8/6/13